Brother mfc 7840w wireless setup instructions

Save all packing materials and the carton in case for any reason you must ship your machine. Warning Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, keep these bags away from babies and children.

Connecting the interface cable is done when installing the driver. Open the front cover. Unpack the drum unit and toner cartridge assembly. While pressing the green paper-guide release lever, slide the paper guides to fit the paper size you are using. Make sure that the guides are firmly in the slots. Note For Legal size paper, press the release button in the bottom of paper tray and pull out the back of Connect the AC power cord to the machine. Plug the AC power cord into an AC outlet.

Turn the power switch on. Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack. Press 0. Select your language by using then press OK. Press Menu.

Press 1. Press 7. Press 3. Enter your fax number up to 20 digits on the dial pad, and then press OK. If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in Chapter 7 of the User's Guide for instructions on setting up your machine using this service. If you have Pulse dialing service rotary , you need to change the dialing mode.

Press 4. Press to select Pulse or Tone. Now go to the next page to install the driver and software. Setting Up the Machine Page 14 Register your machine on the Brother product Registration Page. The installation will continue. When the Select Features screen appears, check PS Printer Driver, and then continue following the on-screen instructions. The installation of the Brother drivers will automatically start. The installation screens appear one after another, please wait for a while.

Page 21 Enter an IP address for your machine that is suitable for your network by following the on- screen instructions.

The following steps will guide you through the configuration and installation process. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point router as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

Improper Setup If you have previously configured the wireless settings of the machine you must reset the network LAN settings before you can configure the wireless settings again. You can use the to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once. Page 27 Press Menu, 5, 2, 6 or Menu, 5, 0, 1 and then press 1 to accept the change. Page 28 After the installation, restart your personal firewall software. For copies The unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper.

The unprintable area changes with the paper size. When using the printer driver the printable area is smaller than the paper size, as shown below. The unprintable area shown above is for A4 size paper. You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes. Do not put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds.

For correct printing, you must choose the same paper size from your software application as the paper in the tray. When you use transparencies remove each sheet immediately to prevent smudging or paper jams. The machine loads paper from the installed standard paper tray or manual feed slot. Since the standard paper tray is a universal type, you can use any of the paper sizes one paper type and size at a time listed in the table in Paper capacity of the paper trays on page Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

The manual feed slot can hold a sheet with a size of You can use the manual feed. The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Do not use inkjet paper because it may cause a paper jam or damage your machine. Preprinted paper must use ink that can withstand the temperature of the machine's fusing process degrees centigrade. If you use bond paper, paper having a rough surface or paper that is wrinkled or creased, the paper may exhibit degraded performance. If you use any of the types of paper listed above, they may damage your machine.

This damage is not covered under any Brother warranty or service agreement. Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction.

You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can be fed from the manual feed slot one at a time. We recommend that you print a test envelope to make sure the print results are what you want before you print or purchase a large quantity of envelopes.

The sealing flaps should be folded crisply and correctly irregularly cut or folded envelopes may cause paper jams. Envelopes should consist of two layers of paper in the area circled in figure below. If you use any of the types of envelopes listed above, they may damage your machine. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels.

Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems. All labels used in this machine must be able to withstand a temperature of degrees Fahrenheit degrees centigrade for a period of 0.

Labels exceeding this specification may not feed or print correctly and may cause damage to your machine. DO NOT feed part used label sheets. The exposed carrier sheet will damage your machine. The ADF can hold up to 35 pages and feeds each sheet individually. Use standard. DO NOT leave thick documents on the scanner glass.

If you do this, the ADF may jam. DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped. Documents to be faxed must be from to You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to The machine has three mode keys on the control panel: Fax , Scan , and Copy.

You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off , the machine will stay in the mode you used last. MFCW only Also, this setting sets the time the machine will change from individual user to public user when using Secure Function Lock.

See Switching Users. Set up the machine for the type of paper you are using. This will give you the best print quality. Thick , Thicker , Transparency or Recycled Paper. When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document or an incoming fax on the page.

Executive , A5 , A6 , B5 or B6. Press OK. If you chose Transparency as the paper type Menu , 1 , 2 you will only be able to choose Letter or A4 size paper in Step b. You can choose a ring volume level from a range of settings, from High to Off.

While in Fax mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it. When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off. You can choose a range of speaker volume levels, from High to Off.

You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn. You can save toner using this feature. When you set Toner Save to On , prints appear lighter. The default setting is Off. Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle. When the machine receives 3. The default setting is 05 minutes.

While the machine is in sleep mode the LCD will display Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up. To turn off sleep mode, press Start and Options at the same time in b. Press a or b to choose Off. Or, press b to make the LCD lighter. You will not be able to continue to schedule Delayed Faxes or Polling jobs. Fax Rx, Copy, Scan and Print 1. This feature also prevents users from. Disabling at least one function is required to turn on Secure Function Lock for the Public user.

Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine. Make a careful note of your password. If you forget it, please call your Brother dealer for service. Contrast , 6. Polled TX or 7. Coverpg Setup in the Fax menu. The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off.

See Setting up restricted users. You must disable at least one function to turn on Secure Function Lock for Public user. Disable for Fax Tx. You can set Print for only the Public user. If you disable Print for Public users it will also disable Print for all restricted users.

See Entering text on page If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode. Timer setting Menu , 1 , 1. See Mode timer on page Also, you can exit from 4 an individual user by pressing the lighted.

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings. If you forget it, please call your Brother dealer.

While Setting Lock is On , you cannot change the following settings without a password:. Press OK twice. This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialling by using the dial pad, One Touch and Speed Dial. If you choose Off , the machine does not restrict the dialling method. If you choose Enter twice , the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling.

If you re-enter the wrong number, the LCD will show an error message. If you choose On , the machine will restrict all fax sending and outbound calls for that dialling method. Enter twice or On. You will not be asked to re-enter the number. To enter fax mode press Fax , and the key will glow green. Using the ADF to send your faxes is the easiest way. See How to dial on page You can use the scanner glass to fax the pages of a book, or a single page at a time.

The documents can be up to Letter or A4 size. Press 1 to send another page. Go to f. Press 2 or Start to send the document. Go to g. Repeat e and f for each additional page. When faxing multiple pages from the scanner glass, real time transmission should be set to Off. See Real time transmission on page Clear 2.

Exit , press 1 to cancel the fax. Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. You can broadcast up to different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory.

You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. After the broadcast is finished the machine will print a broadcast report to let you know the results. While broadcasting you can cancel the fax currently being sent or the whole broadcast job. If you chose to only cancel the fax currently being sent in b , the machine will ask you if you want to cancel the broadcast.

Press 1 to clear the whole broadcast job or 2 to exit. Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings.

After each setting is accepted, the LCD asks if you want to enter more settings. To choose more settings, press 1. If you have finished choosing settings, press 2 and go to the next step for sending your fax. This feature will not work unless you have already programmed your Station ID. See the Quick Setup Guide. You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name or number stored in the One Touch or.

By choosing Next Fax:On you can also display the number of pages on the cover page. Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on page for help entering characters. See Composing your own comments on page If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page.

For example, enter 0 , 2 for 2 pages or 0 , 0 to leave the number of pages blank. If you make a mistake, press. If you want to use a printed cover page that you can write on, you can print the sample page and attach it to your fax. For most documents the default setting of Auto will give the best results.

It automatically chooses the suitable contrast for your document. If your document is very light or dark, changing the contrast may improve the quality of the fax. Even if you choose Light or Dark , the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution. The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

Use when the document has varying shades of grey or is a photograph. This has the slowest transmission time. You can dial a number, and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data.

The LCD will show the new job number. The number of pages you can scan into the memory will vary depending on the data that is printed on them. When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time even if. Real Time TX is set to Off. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

If you are having difficulty sending a fax overseas due to a bad connection, then turning on the overseas mode may help. You can store up to 50 faxes in the memory to be sent within a twenty four hour period. The number of pages you can scan into the memory depends on the amount of data printed on each page. Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. Check which jobs are still waiting in the memory to be sent. You can cancel a fax job that is stored and waiting in the memory. Press a or b to scroll though the waiting jobs, press OK to choose a job, and then press 1 to cancel it.

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. If you are using the scanner glass, press 1 to send a fax. If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time.

Real time transmission on page You must choose a receive mode depending on the external devices and telephone services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see Using receive modes on page Are you using the voice message function of an external telephone answering device?

You may want to change the ring delay before using these modes. See Ring delay on page Fax Only mode will automatically answer every call as a fax. Manual mode turns off all automatic answering functions unless you are using the. To receive a fax in Manual mode press Start when you hear fax tones short repeating beeps. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in the following ways:.

For more information see Connecting an external TAD on page Welcome to ManualMachine. We have sent a verification link to to complete your registration. Log In Sign Up. Forgot password? Enter your email address and check your inbox.

Please check your email for further instructions. Enter a new password. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and may support an insurance claim by you in the event of product loss covered by insurance. Using the documentation Thank you for buying a Brother machine! Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the machine control panel or computer screen. Italics Italicized style emphasizes an important point or refers you to a related topic. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Note icons give useful tips. If you have not installed the software, you can find the documentation by following the instructions below: a Turn on your PC.

This format is recommended for viewing on your computer. Chapter 1 How to find scanning instructions There are several ways you can scan documents. The PDF format is recommended for printing the manuals.

How to find scanning instructions There are several ways you can scan documents. Resolution Sets the resolution when sending a fax. Shift Lets you access One Touch numbers 5 to 8 when held down. OK Lets you store your settings in the machine. Volume keys d or c Press to scroll backwards or forwards through menu selections. Scan Puts the machine in Scan mode. Copy Puts the machine in Copy mode. Loading paper and print media The machine can feed paper from the standard paper tray or manual feed slot.

When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software. Loading paper in the paper tray 2 Printing on plain paper, recycled paper or transparencies from the paper tray a Pull the paper tray completely out of the machine. Chapter 2 c Put paper in the tray, and make sure that the paper is below the maximum paper mark 1.

Loading paper in the manual feed slot You can load envelopes and special print media one at a time into this slot. Printing on plain paper, recycled paper or transparencies from the manual feed slot Note The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot. Loading paper and documents Printing on thick paper, bond paper, labels and envelopes When the back output tray is pulled down, the machine has a straight paper path from the manual feed slot through to the back of the 2 machine.

Use this paper feed and output method when you want to print on thick paper, labels or envelopes. Chapter 2 c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going to use. Loading paper and documents Unprintable area. Unprintable area for faxes and copies The printable area of your machine begins at approximately 3 mm from the top and bottom and 2 mm from both sides of the paper.

Chapter 2 Acceptable paper and other print media Print quality may vary according to the type of paper you are using.

For best results, follow the instructions below: Use paper made for plain paper copying. Use labels and transparencies which are designed for use in laser machines. Avoid touching the printed surface of the paper immediately after printing. Recommended paper and print media To get the best print quality, we suggest using the following paper. Type and size of paper The machine loads paper from the installed standard paper tray or manual feed slot. Standard paper tray Since the standard paper tray is a universal type, you can use any of the paper sizes one paper type and size at a time listed in the table in Paper capacity of the paper trays on page Manual Feed Slot The manual feed slot can hold a sheet with a size of You can use the manual feed slot if you are using special paper, envelopes 2 or labels.

Paper capacity of the paper trays Paper size Paper types No. Chapter 2 Handling and using special paper The machine is designed to work well with most types of xerographic and bond paper.

Some important guidelines when selecting paper are: Do not use inkjet paper because it may cause a paper jam or damage your machine. Envelopes Most envelopes will be suitable for your machine. Check the following: Envelopes should have a lengthwise sealing flap. We recommend that you do not print within 15 mm of the edges of envelopes.

Labels The machine will print on most types of labels designed for use with a laser machine. Labels can be fed from the manual feed slot only. Types of labels to avoid Do not use labels that are damaged, curled, wrinkled or an unusual shape. DO NOT use cardboard, newspaper or fabric. To scan non-standard documents see Using the scanner glass on page Make sure documents written with ink are completely dry.

Loading paper and documents Documents to be faxed must be from to Chapter 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Note To use the scanner glass, the ADF must be empty. Mode timer The machine has three mode keys on the control panel: Fax , Scan , and Copy.

See Switching Users on page Paper settings Paper type Set up the machine for the type of paper you are using. Note If you chose Transparency as the paper type Menu , 1 , 2 you will only be able to choose Letter or A4 size paper in Step b. Chapter 3 Volume settings Ring volume You can choose a ring volume level from a range of settings, from High to Off.

You can also change the ring volume through the menu: a Press Menu , 1 , 4 , 1. Beeper volume When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. Speaker volume You can choose a range of speaker volume levels, from High to Off. Automatic daylight savings time You can set the machine to change automatically for Daylight Savings Time. Ecology features Toner Save You can save toner using this feature. General setup Sleep time Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle.

You can choose how long the machine must be idle from 00 to 99 minutes before it goes into sleep mode. When the machine receives 3 a fax, computer data, or makes a copy, the timer will be reset. Note To turn off sleep mode, press Start and Options at the same time in b. Setting up the password Note If you have already set the password, you will not need to set it, again. This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings.

If Fax Tx is disabled, you cannot use any function in the Fax menu. Security features Setting the password for the administrator The password you set in these steps is for the administrator. Changing the password for the administrator a Press Menu , 1 , 8 , 1.

Chapter 4 Setting up the Public user You can set up the Public user. Public users do not need to enter a password. Note You can set Print for only the Public user. Setting up restricted users You can set up users with restrictions and a password. Security features Switching Users This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.

Note After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting Menu , 1 , 1. Also, you can exit from 4 an individual user by pressing the lighted Mode key. When Copy mode is disabled: a Press Copy key.